For education and immigration agencies
One record from first enquiry to census date.
Visatory runs the whole student journey — enquiries, counselling, shortlists, applications, offers, visas, departure and the commission that follows. Your counsellors stop rebuilding the same spreadsheet, and nothing falls between the inbox and the deadline.
No card required. Import your students on day one.
The pipeline
01
Enquiry to counselling
Website forms, referrals and walk-ins land in one list with a follow-up date, so nobody goes cold in a shared inbox.
02
Shortlist to application
Build a shortlist from your own catalogue, assemble the documents against a checklist, and submit when it is genuinely ready.
03
Offer to visa
Offers, deposits and per-country visa milestones, each with an owner and a date. Deadlines surface before they pass.
04
Departure to commission
Pre-departure, enrolment, then the commission — projected, held until census, invoiced, and split with the sub-agent.
Built for how an agency actually works.
Students and applications
One profile per student with guardians, documents, notes and every application. Counsellors stop keeping a private spreadsheet because the shared one is finally better.
Per-country visa tracks
The US, UK, Canada and Australia modelled as the different processes they are, editable when a government changes the rules.
Commissions that reconcile
Projected against a rate card, held until the census date passes, invoiced, then split with the sub-agent who sourced the student.
Sub-agents you can account for
Agreements, training dates and background checks tracked as rigorously as your own staff, because you answer for what they tell students.
An AI counsellor with a line it will not cross
Claude matches schools from your catalogue, rehearses the visa interview and explains the process to parents. It gives essay feedback. It will not write the essay.
Documents with a history
Where each file came from and who verified it, recorded on upload. Marking something verified is a separate act by a named person.
Finance and team
Student invoices, payments and a cashbook alongside staff records and training, so the office runs from one place.
Your website, your domain
Three templates with lead forms that land straight in the pipeline. Point your own domain at it and the certificate is handled.
eSIMs for departing students
Sell connectivity from prepaid credits and hand the student a QR code before they board.
Visas
Four countries, four different processes.
A US F-1 and a UK Student visa are not one process with different names. The I-20, the CAS, the provincial attestation letter and the CoE are separate steps that fail separately, so Visatory tracks them separately — with the owner of each step and the date it is due.
Rules change mid-intake. A case keeps the track it started on, so editing a country template changes what new students follow and leaves the ones already in flight exactly where they were.
United States — F-1
SEVIS- Acceptance confirmedAgency
- Financial evidence preparedStudent
- I-20 receivedSchool
- SEVIS fee paidStudent
- DS-160 submittedAgency
- Interview attendedStudent
Records pack
EVX-2026-004- Student files312
- Signed agreements298
- Fee disclosures312
- Complaints, with actions taken4
- Satisfaction records187
- Staff training certificates22
Records
Your next review is a download.
Where a document came from and who checked it are recorded on upload. Signed agreements keep the version the student actually saw. Fee disclosures point at the schedule published that week. None of it is extra work — it is a by-product of the counselling your team already does.
Pick a date range and it becomes one pack, with a manifest listing what was included and what was missing.
Pricing.
Metered on active students. Alumni files you keep on record never count against your limit.
Starter
For a single-office agency getting organised.
$49/ month
$39 / month billed yearly
- 75 active students
- 3 users, 1 branch
- Full application and visa tracking
- Compliance records and complaint log
- Commission receivables
- Agency website on a visatory.com address
- One Evidence Room export per quarter
Most agencies start here
Growth
For a growing agency with branches and sub-agents.
$129/ month
$103 / month billed yearly
- 300 active students
- 10 users, 3 branches, 10 sub-agents
- Unlimited Evidence Room exports
- AI counsellor with $10 of usage each month
- Sub-agent commission splits
- Agency website on your own domain
- Student and parent portal
- 2,000 campaign emails a month
Scale
For established agencies operating across markets.
$299/ month
$239 / month billed yearly
- 1,000 active students
- Unlimited users, branches and sub-agents
- AI counsellor with $30 of usage each month
- White-label branding
- 10,000 campaign emails a month
- Priority support with response targets
eSIM credits are bought separately as prepaid top-ups and are not part of the subscription.
Move one intake across and see.
Import a spreadsheet, add your partner institutions, and run one intake through. It takes an afternoon and tells you more than a demo would.