For education and immigration agencies
One record from first enquiry to census date.
Visatory runs the whole student journey - enquiries, counselling, shortlists, applications, offers, visas, departure and the commission that follows. Your counsellors stop rebuilding the same spreadsheet, and nothing falls between the inbox and the deadline.
No card required. Import your students on day one.
Nguyen Thi Mai Anh
STU-2026-0412
- Acceptance confirmedAgency
- Financial evidence preparedStudent
- I-20 receivedSchool
- SEVIS fee paidStudent
- DS-160 submittedAgency
- Interview attendedStudent
Next: pay the SEVIS fee before the interview.
This file is here
Enquiry
Application
Visa
Enrolled
Your own database
Not a row in a shared table. Deleting your agency drops a database rather than trusting a filter.
Take the record with you
The records pack exports student files, agreements, disclosures, complaints, surveys and training for a period you choose. It keeps working after a subscription lapses, and on the last day of a trial. Starter builds one a quarter; Growth and Scale, as many as you like.
An audit trail you can read
Who changed what, and when - kept beyond the life of the record it describes.
No card to start
A full trial on the middle plan. Nothing is charged, and nothing is billed automatically at the end.
The pipeline
01
Enquiry to counselling
Website forms, referrals and walk-ins land in one list with a follow-up date, so nobody goes cold in a shared inbox.
02
Shortlist to application
Build a shortlist from your own catalogue, assemble the documents against a checklist, and submit when it is genuinely ready.
03
Offer to visa
Offers, deposits and per-country visa milestones, each with an owner and a date. Deadlines surface before they pass.
04
Departure to commission
Pre-departure, enrolment, then the commission - projected, held until census, invoiced, and split with the sub-agent.
The work
Counselling is the product. The software is the filing.
Nothing here asks a counsellor to work differently. They advise a student, upload a document, record what was said - and the record a review asks for accumulates as a by-product of that, rather than as a fortnight of work in a month nobody has one.
Built for how an agency actually works.
Students and applications
One profile per student with guardians, documents, notes and every application. Counsellors stop keeping a private spreadsheet because the shared one is finally better.
Per-country visa tracks
The US, UK, Canada and Australia modelled as the different processes they are, editable when a government changes the rules.
Commissions that reconcile
Projected against a rate card, held until the census date passes, invoiced, then split with the sub-agent who sourced the student.
Sub-agents you can account for
Agreements, training dates and background checks tracked as rigorously as your own staff, because you answer for what they tell students.
Documents with a history
Where each file came from and who verified it, recorded on upload. Marking something verified is a separate act by a named person.
Finance and team
Student invoices, payments and a cashbook alongside staff records and training, so the office runs from one place.
Your website, your domain
Three templates with lead forms that land straight in the pipeline. Point your own domain at it and the certificate is handled.
Visas
Four countries, four different processes.
A US F-1 and a UK Student visa are not one process with different names. The I-20, the CAS, the provincial attestation letter and the CoE are separate steps that fail separately, so Visatory tracks them separately - with the owner of each step and the date it is due.
Rules change mid-intake. A case keeps the track it started on, so editing a country template changes what new students follow and leaves the ones already in flight exactly where they were.
United States - F-1
SEVIS- Acceptance confirmedAgency
- Financial evidence preparedStudent
- I-20 receivedSchool
- SEVIS fee paidStudent
- DS-160 submittedAgency
- Interview attendedStudent
Records pack
EVX-2026-004- Student files312
- Signed agreements298
- Fee disclosures312
- Complaints, with actions taken4
- Satisfaction records187
- Staff training certificates22
Records
Your next review is a download.
Where a document came from and who checked it are recorded on upload. Signed agreements keep the version the student actually saw. Fee disclosures point at the schedule published that week. None of it is extra work - it is a by-product of the counselling your team already does.
Pick a date range and it becomes one pack, with a manifest listing what was included and what was missing.
Pricing.
Metered on active students. Alumni files you keep on record never count against your limit.
Starter
For a single-office agency getting organised.
$49/ month
or $470 a year, 20% less
$39/ month
billed $470 once a year
$118 less than paying monthly
- 75 active students
- 3 users, 1 branch
- Full application and visa tracking
- Compliance records and complaint log
- Commission receivables
- Agency website on a visatory.com address
- One records pack export per quarter
Most agencies start here
Growth
For a growing agency with branches and sub-agents.
$129/ month
or $1,238 a year, 20% less
$103/ month
billed $1,238 once a year
$310 less than paying monthly
- 300 active students
- 10 users, 3 branches, 10 sub-agents
- Unlimited records pack exports
- Sub-agent commission splits
- Agency website on your own domain
- Student and parent portal
Scale
For established agencies operating across markets.
$299/ month
or $2,870 a year, 20% less
$239/ month
billed $2,870 once a year
$718 less than paying monthly
- 1,000 active students
- Unlimited users, branches and sub-agents
- White-label branding
Prices exclude any local sales tax, which Paddle adds at checkout where it applies.
The product
What the office actually sees.
Screens from the demo agency, not mock-ups. Open the demo to click through the rest.
One student, one file
Guardians, documents, applications, notes and the visa track on a single page, with who did what and when.
Visa steps with owners and dates
Each country's process as its own track. Every step says who it is waiting on and when it is due.
The records pack, ready
A period, a manifest of what is in it and what is missing, and a download. The next review is not a fortnight of work.
The company behind it
Built and used every day by VNIS Group, in education since 2012.
- years in education
- 14+
- brands in the group
- 11
- partner institutions across the group
- 4,500
- counsellors at VNIS Education and Schoolory work in it
- Daily
Figures are VNIS Group's own, published on vnisgroup.com. More about us
Open to anyone
Reference pages and two calculators, free and without a sign-up
Written for counsellors rather than for families: what each country's key document actually is, what a first year costs, how much a consulate expects to see in the bank, and what a 7.8 comes out as abroad.
For creators
Do you write or film for people who run agencies?
There is a partner programme: a tracked link, a brand kit, and a share of what every agency you introduce pays us. What you may and may not claim is on the page, not in the small print.
Move one intake across and see.
Import a spreadsheet, add your partner institutions, and run one intake through. It takes an afternoon and tells you more than a demo would.